i9 Verification form is a form that all U.S. employers must complete for every employee they hire, regardless of whether or not the employee is a U.S. citizen. The form verifies the employee’s identity and eligibility to work in the United States. Completing Form I-9 is one of the most important steps an employer can take to ensure compliance with employment verification laws. Let’s take a closer look at what Form I-9 is and how it works. We offer i9 verification services in Hillsboro, i9 verification services in Beaverton, i9 verification services in Portland, i9 verification services in Lake Oswego.
What are the Acceptable Documents for Verifying Employment Authorization and Identity of i9 form?
The Employer may accept the following i9 verification documents to verify both employment authorization and identity:
List A – Documents that Establish Both Identity and Employment Authorization: The list below includes examples of documents you can choose from to establish both identity and employment authorization. You can choose any document on List A (or on the equivalent lists for citizens and noncitizens). Other documents not listed may also establish identity or employment authorization, but they are not acceptable for Form I-9 . Note: An alien who has been granted deferred action status is an individual whose case should be deferred for consideration of potential lawful status separate from any other action regarding his or her civil immigration history.
- U.S. passport or U.S. passport card
- Form I-551, Permanent Resident Card or Alien Registration Receipt Card (this is commonly called a Green Card.) See Section 6.1, Lawful Permanent Residents for when a Permanent Resident Card is considered unexpired past the “Card Expires” date.
- Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa (MRIV)
- Form I-766, Employment Authorization Document (EAD) that contains a photograph. However, in certain circumstances, an EAD past its “Card Expires” date qualifies as an unexpired EAD. See Section 4.4, Automatic Extensions of Employment Authorization Documents in Certain Circumstances, for more information.
- For nonimmigrant aliens authorized to work for a specific employer incident to status, which means they are authorized to be employed based on their nonimmigrant status, a foreign passport with Form I-94 bearing the same name as the passport and an endorsement of their nonimmigrant status, as long as the period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form
- Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI
List B – Documents that establish identity :
The list below includes documents that can verify both an individual’s name and either age or alien admission number (A-number). The A-number is the unique identifying number assigned to each admitted noncitizen. Note: You may not accept a foreign passport as proof of identity without also presenting Form I-94 , even if it contains a visa.
- Driver’s license issued by State Department of Motor Vehicles (or equivalent)
- ID card issued by employer
- School ID card with photo
- Voter registration card
- U.S. military card or draft record
- Identification card issued by federal, state, or local government agency or office
- Military dependent’s identification Card
For persons under age 18 who are unable to present a document listed above: School record or report card Clinic, doctor, or hospital record Day care or nursery school record
LIST C: Documents That Establish Employment Authorization
- Social Security card issued by the Social Security Administration (other than a card stating it is not valid for employment)
- Certification of Birth Abroad issued by the Department of State
- Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
- Native American tribal document
5- Unexpired foreign passport ’’ AND accompanied by an unexpired Arrival/Departure Record (I-94) or I- 94W form for nonimmigrant aliens authorized to work for a specific employer incident to status ’’ AND which contains a photograph and was issued initially for a full period
How to fill in the i9 verification form?
There are a few things to keep in mind when filling out the I-9 form:
- Make sure you have the most recent version of the form. The I-9 form is updated occasionally, so you’ll want to make sure you’re using the most current version.
- Be sure to complete all sections of the form. Leaving any part of the form blank could cause delays in the hiring process.
- Be accurate when completing the form. Inaccurate information could lead to problems down the road.
- Make copies of the completed form for your records. It’s always a good idea to have a copy of important documents like this one.
- Keep the completed form handy. You’ll need to present it to your employer when you start work.
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